All procedures must be finished by the completion deadline the Graduate School has established for the semester. Students should use the completion checklist to make sure they complete all procedures on time.
Prior to determining a defense date, confirm via STARS that you have completed (or will complete by the end of the semester of your final defense) a minimum of 90 graduate credits – 60 in coursework, including a minimum of 30 credits taken at Wayne State University and 30 credits from 7000-level courses and above, and 30 in dissertation research and preparation.
Confirm via STARS that all your Y grades from previous semesters – with the exception of pre-candidacy (9990), candidacy (9991, 9992, 9993, 9994), and post-maintenance (9995) grades – have been changed to letter grades (If this is not the case, contact the instructor listed for the course with the Y grade.)
Students must be enrolled in the semester of the final defense.
Procedures before the Final Defense
By the end of the fifth week in their graduation term, a candidate must:
- File an online application for graduation via Academica.
- Submit electronically to the Graduate School the Dissertation Title and Previous Degrees form.
Two weeks before the Final Defense, a candidate must:
- Submit the dissertation manuscript electronically to the Graduate School for a format check after adhering to all the formatting instructions.
- Receive tentative approval of the dissertation from all members of the dissertation committee by obtaining their signatures on part 1 of the Final Report form. Their signatures on the form indicate approval of the content of the dissertation and its readiness for a public lecture presentation (defense). The graduate director's approval attests the committee meets composition policies. The candidate then submits the Final Report to the Graduate School for approval.
- The person (either the committee advisor or graduate director) who runs the plagiarism check must check the box and sign their name on the Final Report. (See detailed instructions on how to run a Unicheck report below.)
- Obtain committee members' signatures on a new Conflict of Interest form and submit to the Graduate School for approval.
- Submit the announcement publicizing the Final Defense to the Graduate School.
- Complete the permission form on the Libraries website, allowing Wayne State University Libraries to make the dissertation available to the Wayne State community and the general public through Digital Commons@WSU. Students can control the level of access to their dissertation/thesis through the permission form.
The Graduate School will verify the appropriateness of the committee on the Final Report form and send the Defense form, along with the Graduate Examiner's Report form, to the dissertation advisor for completion following the defense.
Directions for Running Dissertation and Thesis Plagiarism Checks through Unicheck
With the switch from Blackboard to Canvas, plagiarism check procedures have changed. We no longer have access to SafeAssign. As a result, plagiarism checks for dissertations and master's theses will now be run through a course on Canvas called the Dissertation Plagiarism Review. As in the past, graduate directors or faculty advisors must run the plagiarism check for their student (students cannot do this on their own). Here is the new procedure:
- Faculty must to be added as "students" to the Dissertation Plagiarism Review course to gain access. To be added to the course, simply email LMSadmin@wayne.edu with the request.
- Once you are added to the Dissertation Plagiarism Review course, login to Canvas, click on the course, and you will see that only the assignment section is open.
- Upload the document as an assignment. Please name the document with the student's last name as the first part of the document name eg. Smithdissertation. This is very important, as it will allow the Graduate School to track and confirm your submission.
- There are two ways to upload a document, either as a draft or final. Draft does not add the dissertation to the institutional database. The final does enter the document into the database to be used for future checks.
- Review the report. To review the report, go to submission details, which will redirect you to Unicheck. You can download the report by reviewing information under "Grades" in the Canvas site in the plagiarism check course.
- If the Unicheck report finds that there is less than 15 percent duplication of material from other sources, check the box on the final defense report that states that Unicheck is complete and sign.
- The Graduate School will verify electronically that Unicheck is complete. If the document you upload is not named to correspond with the student's last name, this verification may be delayed.
- If the Unicheck report finds that there is greater than 15 percent duplication of material from other sources, the faculty advisor should review the material and provide an explanation about why this level of duplication is permissible.
This link will take you to a Canvas instructional video on how to use Unicheck in canvas. The student view starts at 4:38.
For any questions, please contact Terri Renaud in the Graduate School Student Services office at 313-577-7740 or email firstname.lastname@example.org
Procedures of the Final Defense
The Final Defense is conducted by the student's dissertation advisory committee and is open to the public. It must be publicized by the student's department in advance. The graduate examiner oversees the proceedings and reports the results to the Graduate School. Typically, the dissertation advisor serves as the graduate examiner, though the student or any committee member may request the Graduate School to appoint an external examiner.
The Final Defense consists of:
- The first part of the Final Defense is a public presentation in which the candidate presents the methodology, research and results of the investigation to the committee and the audience, then responds to their questions.
- In the second part immediately following the public presentation, the candidate meets privately with the committee and responds to further questions about the research and dissertation.
- The final phase is the evaluation, in which the committee discusses the candidate's performance, agrees on any revisions the candidate should make to the manuscript and determines whether or not they passed. The candidate is informed of any required revisions.
- The committee's decision is then conveyed to the Graduate School via the Final Defense Report form.
Procedures after the Final Defense
The Graduate School establishes a completion date by which all requirements must be fulfilled for each term for the degree to be certified.
By the established completion date for the semester, a candidate must:
- Make all requested content and format revisions to the dissertation manuscript and submit the final manuscript electronically to the Graduate School using the ETD administrator website.
- Submit a hard copy of the dissertation title page signed by the advisor and all committee members to the Graduate School (5057 Woodward, 6th Floor, Student Services Suite).
- Complete the online Survey of Earned Doctorates.
- Complete the online Doctoral Student Exit Survey.