Annual Ph.D. student reviews

Review of progress is a cornerstone of quality in Ph.D. student training. All Ph.D. students are required to receive a written review of progress toward completing the requirements for their degree. Review procedures are developed within each department based on program and discipline, on at least an annual basis. While departmental procedure may vary, the evaluation should indicate the degree to which students are progressing satisfactorily in their programs including:

  • Review of performance in coursework, scholarship, teaching and other significant activities with description of strengths and weaknesses.
  • Identification of areas of concern along with recommendations for improving performance clearly articulated.
  • Goals for the following year which should then used to evaluate performance the next year.
  • Development of the interim and final Plan of Work as part of this discussion.
  • Face-to-face meetings between students and advisor or graduate officer are highly recommended to discuss the review, during which student comments may be added to the document.

The annual review should be signed by the student, advisor and graduate officer. The student’s signature indicates only that the student has seen the review and not necessarily that he or she agrees with it. One copy of the review should be given to the student and another copy placed in his or her departmental file.